2. Payroll Records

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PAYROLL RECORDS

 

 

EMPLOYERS ARE REQUIRED TO KEEP, AND HAVE AVAILABLE TO THE LABOUR STANDARDS OFFICER / LABOUR STANDARDS INSPECTOR, PAYROLL RECORDS THAT PROVIDE THE FOLLOWING INFORMATION:

 

 

  • EMPLOYEE’S NAME AND ADDRESS;

  • THE HOURS WORKED OR ON DUTY EACH DAY;

  • THE GROSS WAGES AND WAGE PAYMENTS MADE;

  • THE DATE OF COMMENCEMENT OF THE PRESENT TERM OF EMPLOYMENT AND THE ANIVERSARY DATE OF EMPLOYMENT;

  • THE RATE OF WAGE AND THE DATE AND PARTICULARS OF EACH CHANGE IN THE RATE OF WAGE;

  • EACH ANNUAL VACATION GRANTED, SHOWING

  • THE DATES OF COMMENCEMENT AND COMPLETION,

  • THE PERIOD OF EMPLOYMENT COVERED BY THE ANNUAL VACATION, AND

  • THE AMOUNT OF VACATION PAY GIVEN;

  • THE AMOUNT OF MONEY PAID IN LIEU OF VACATION WITH PAY ON THE TERMINATION OF EMPLOYMENT;

  • THE AMOUNT OF MONEY PAID FOR GENERAL HOLIDAYS UNDER THE ACT;

  • THE AMOUNT OF EACH DEDUCTION FROM THE EARNINGS OF THE EMPLOYEE AND THE PURPOSE FOR WHICH THE DEDUCTION WAS MADE;

  • A COPY OF ANY NOTICE OF TERMINATION OF EMPLOYMENT;

  • THE AMOUNT OF MONEY PAID IN LIEU OF NOTICE OF TERMINATION OF EMPLOYMENT.

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PAYROLL RECORDS

 

REMINDERS

 

HOURS OF WORK

  • THE RECORD OF HOURS MUST BE MADE DAILY.

RETENTION OF RECORDS

  • EVERY EMPLOYER SHALL PRESERVE AND MAINTAIN ABOVE NOTED PAYROLL RECORDS FOR A PERIOD OF NOT LESS THAN TWO YEARS AFTER THE TIME EACH RECORD WAS MADE.

ACCURATE RECORDS NOT KEPT BY EMPLOYER

  • WHERE ACCURATE RECORDS ARE NOT MAINTAINED BY THE EMPLOYER, THE EMPLOYEE’S RECORD OF EMPLOYMENT HISTORY WITH THE EMPLOYER MAY BE USED IN COMPLETING AN INVESTIGATION INTO A LABOUR STANDARDS COMPLAINT. IF THERE IS A DISAGREEMENT, THE EMPLOYER WILL BE REQUIRED TO PROVE THE DOCUMENTATION USED IS INCORRECT.

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FOR FURTHER INFORMATION CONTACT: 

LABOUR STANDARDS COMPLIANCE OFFICE 

BOX 1000, STN 590

IQALUIT, NUNAVUT X0A 0H0

 

TEL: 1-867-975-6322 TOLL FREE: 1- 877-806-8402

FAX: 1-867-975-6367

 

THIS IS A GUIDE ONLY

FOR INTERPRETATION AND APPLICATIONPURPOSES, REFER TO THE NUNAVUT LABOUR STANDARDS ACT, ITSREGULATIONS AND AMMENDMENTS.