PAYROLL RECORDS
EMPLOYERS ARE REQUIRED TO KEEP, AND HAVE AVAILABLE TO THE LABOUR STANDARDS OFFICER / LABOUR STANDARDS INSPECTOR, PAYROLL RECORDS THAT PROVIDE THE FOLLOWING INFORMATION:
EMPLOYEE’S NAME AND ADDRESS;
THE HOURS WORKED OR ON DUTY EACH DAY;
THE GROSS WAGES AND WAGE PAYMENTS MADE;
THE DATE OF COMMENCEMENT OF THE PRESENT TERM OF EMPLOYMENT AND THE ANIVERSARY DATE OF EMPLOYMENT;
THE RATE OF WAGE AND THE DATE AND PARTICULARS OF EACH CHANGE IN THE RATE OF WAGE;
EACH ANNUAL VACATION GRANTED, SHOWING
THE DATES OF COMMENCEMENT AND COMPLETION,
THE PERIOD OF EMPLOYMENT COVERED BY THE ANNUAL VACATION, AND
THE AMOUNT OF VACATION PAY GIVEN;
THE AMOUNT OF MONEY PAID IN LIEU OF VACATION WITH PAY ON THE TERMINATION OF EMPLOYMENT;
THE AMOUNT OF MONEY PAID FOR GENERAL HOLIDAYS UNDER THE ACT;
THE AMOUNT OF EACH DEDUCTION FROM THE EARNINGS OF THE EMPLOYEE AND THE PURPOSE FOR WHICH THE DEDUCTION WAS MADE;
A COPY OF ANY NOTICE OF TERMINATION OF EMPLOYMENT;
THE AMOUNT OF MONEY PAID IN LIEU OF NOTICE OF TERMINATION OF EMPLOYMENT.
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PAYROLL RECORDS
REMINDERS
HOURS OF WORK
THE RECORD OF HOURS MUST BE MADE DAILY.
RETENTION OF RECORDS
EVERY EMPLOYER SHALL PRESERVE AND MAINTAIN ABOVE NOTED PAYROLL RECORDS FOR A PERIOD OF NOT LESS THAN TWO YEARS AFTER THE TIME EACH RECORD WAS MADE.
ACCURATE RECORDS NOT KEPT BY EMPLOYER
WHERE ACCURATE RECORDS ARE NOT MAINTAINED BY THE EMPLOYER, THE EMPLOYEE’S RECORD OF EMPLOYMENT HISTORY WITH THE EMPLOYER MAY BE USED IN COMPLETING AN INVESTIGATION INTO A LABOUR STANDARDS COMPLAINT. IF THERE IS A DISAGREEMENT, THE EMPLOYER WILL BE REQUIRED TO PROVE THE DOCUMENTATION USED IS INCORRECT.
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FOR FURTHER INFORMATION CONTACT:
LABOUR STANDARDS COMPLIANCE OFFICE
BOX 1000, STN 590
IQALUIT, NUNAVUT X0A 0H0
TEL: 1-867-975-6322 TOLL FREE: 1- 877-806-8402
FAX: 1-867-975-6367
THIS IS A GUIDE ONLY
FOR INTERPRETATION AND APPLICATIONPURPOSES, REFER TO THE NUNAVUT LABOUR STANDARDS ACT, ITSREGULATIONS AND AMMENDMENTS.